Disconnected tools, no full picture.
Marketing, messaging, and scheduling live in separate places, so no one sees the whole patient journey.
Analytics & Reporting
Patient Analytics That Show What Turns Into Treatment.
You know how many leads came in. You don't always know how many booked, what they chose, or which marketing brought them. Smile Virtual's dental patient reporting follows every patient from first request to accepted treatment, so you can see what's working and fix what isn't.
The Problem With Dental Patient Reporting Today
You're Spending on Marketing Without Seeing What It Books.
Your ad dashboard counts clicks. Your practice software counts appointments. Nothing connects the two. When a month is slow, you can't tell whether leads dropped, follow-up slipped, or patients watched their video and still didn't book. Decisions get made on gut feel.
You can't fix what you can't see.
Without stage-by-stage numbers, it's impossible to tell where patients are falling out.
Which of our ads actually brought in patients?
Patient analytics answers that with real bookings, not clicks.
How It Works
Every Patient Tracked From First Request to Treatment.
Patient analytics are built in. There's nothing to set up and no spreadsheets to maintain.
#1
Capture the Source
Every consult request is tagged with where it came from: your widget, a social bio, an ad, a patient email, or a referral.
#2
Follow Every Stage
See when the video was sent, opened, and watched, how follow-up performed, and when the patient booked.
#3
Report & Act
Clear dental patient reporting shows what to double down on, which team members need support, and where to spend next month's budget.
What You Can Track
The Patient Analytics That Actually Matter.
No vanity metrics. Just the numbers that tell you how many patients you're winning and why.
Requests by Source
Which channels bring in consult requests, and which of those patients actually book.
Response Time
How long it takes your team to send a video after a request comes in.
Video Engagement
Who opened their consult, how much they watched, and who came back to watch again.
Bookings & Show Rate
How many consults turned into appointments, and how many of those patients showed up.
Treatment Acceptance
Accepted cases by treatment type, from veneers and implants to Invisalign and whitening.
Team & Provider Performance
Compare response times and bookings across doctors, coordinators, and locations.
What You Get
Clarity on Every Dollar and Every Patient.
Smarter Marketing Spend
Invest in What Books Patients
Move budget toward the channels that produce booked treatment, not just traffic.
Fix Drop-Off Fast
See Exactly Where Patients Stall
If videos aren't being watched or watched videos aren't booking, you'll know which step to fix.
Accountable Teams
Coach With Real Numbers
Response times and booking rates by team member make it easy to recognize wins and support gaps.
Reports That Share Easily
One Source of Truth
Share dental patient reporting with partners, office managers, and your marketing agency so everyone works from the same numbers.
FAQs
Patient Analytics & Reporting FAQs
What is patient analytics for a dental practice?
Patient analytics tracks how patients move from first inquiry to booked treatment: where they came from, whether they watched their consult video, how quickly your team responded, and which cases were accepted.
What should dental patient reporting include?
Source of each lead, response time, video engagement, bookings, show rate, treatment acceptance by case type, and performance by team member and location.
Do I need to set anything up to get reports?
No. Reports are built into every Smile Virtual account and update automatically as patients move through your pipeline. Nothing to configure, nothing to maintain.
Can I see reports for multiple locations?
Yes. Compare locations side by side, drill into a single office, or see group-wide totals.
Can I share reports with my team or marketing agency?
Yes. Reports can be shared with role-based access so partners, office managers, and your marketing agency all work from the same numbers.
Ready to See Your Patient Analytics?
Book a walkthrough and see how Smile Virtual reports on every patient, from request to treatment.
Included in every plan. Analytics and reporting available on day one.
